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Recurring appointments let you schedule repeating bookings automatically — useful for regular clients or recurring services.

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Setting up a recurring appointment

When creating or editing an appointment, enable the Recurrence toggle and configure:
OptionDescription
FrequencyDaily, weekly, biweekly, or monthly
Days of weekFor weekly/biweekly: which days to repeat on
Day of monthFor monthly: which date (e.g., the 15th of each month)
EndNever, after a specific date, or after a number of occurrences
CalGest generates recurring appointments up to 365 days ahead. As time passes, new occurrences are created automatically.

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Examples

A client comes in every Tuesday at 10:00 AM for a session.Set frequency to Weekly, select Tuesday, and choose the start time. Each week, a new appointment is created automatically.

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Editing recurring appointments

When you edit a recurring appointment, CalGest asks what scope to apply the changes to:
ScopeEffect
This occurrenceOnly changes this specific appointment
This and futureChanges this and all future occurrences
AllChanges every occurrence in the series
This lets you handle exceptions — like rescheduling one session — without affecting the rest of the series.

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Cancelling occurrences

You can cancel individual occurrences without stopping the entire series. The cancelled date is tracked as an exception, and future occurrences continue as normal. To stop the entire series, edit the recurrence settings and set the end date or deactivate the series.
Once a recurring series is deactivated, it cannot be reactivated. If you need to resume, create a new recurring appointment.