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Employees represent the people in your business who provide services and get assigned to appointments. They are separate from user accounts — an employee can exist without having login access.

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Adding an employee

1

Navigate to Employees

Go to Employees in the sidebar under People.
2

Click Add

Click the + New button.
3

Fill in the details

  • Name — the employee’s full name
  • Email — their email address
  • Phone — their phone number
  • Position — their role or job title (e.g., “Stylist”, “Therapist”)
  • Photo — optional profile picture

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Linking to a user account

By default, employees are just records — they don’t have login access. To let an employee log in and manage their own schedule:
  1. First, invite them as a team member (see Inviting members)
  2. Then, on the employee record, link them to their user account
Once linked, the employee can see their own appointments, manage customers, and perform actions based on their assigned role.

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Active and inactive employees

You can deactivate an employee to hide them from new appointment assignments and the booking page. Their existing appointments remain unchanged. Deactivating is useful for employees who are on leave, have left the business, or are temporarily unavailable.

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Employee detail page

Click on an employee to see:
  • Contact information
  • Upcoming appointments assigned to them
  • Past appointments history
  • Linked user account (if applicable)